Criminal Record Check Form

Criminal record check forms are filled by the applicant who wants to obtain a police clearance certificate. It forms the basis of criminal record checks that may be required for different reasons across Canada. 

The applicants identity details are captured in the form and are used to search for a match in the RCMP’s Canadian Police Information Centre (CIPC) system and other locally held convictions. If there is no match in the record checks, it’s an indication that the applicant has no criminal records. If you’ve committed a crime in the past, the records will show a match.

For the regular name-based criminal record checks, only the name, date of birth, and residential address are captured on the form.

Different types of checks require different criminal record check forms because each captures different information. For instance

• Standard criminal record check
• Certified criminal record check
• Vulnerable sector check

What Criminal Record Forms Contain?

The form contains instructions and spaces that require individuals to fill in their personal information. The document includes the following information:

1. The full name of the applicant whose criminal record check is required. The applicant has to enter their first name, middle name, and surname.
2. The city or province where the applicant resides at the time of application and the address, including their phone number.
3. The reason for requesting a criminal record check.
4. The organization that requested the background checks.
5. The applicant’s date of birth, requested date completed by the police, and date when the document was signed is needed.
6. A person is required to check on the Male or Female checkboxes.
7. The signatures of the applicant and the police are needed on the form.
8. There are sections of instructions guiding the applicant. Also, a declaration where the applicant must sign stating that they agree that the information they gave is true.

What Is Expected From The Applicant

1.) The criminal record form is not accepted if it’s altered in any way.

2.) You must provide at least two valid government issued identity documents. One to validate your identification and the other one to verify your photo.

3.) For a photo document, it should provide a clear picture, names, and dates of birth. They include:

• Driver’s License
• Military Employment Card
• Government Employment Card
• International Student Card
• Age Majority Card
• Canadian Citizenship Card
• Passport
• Possession and Acquisition License
• Canadian National Institute for Blind
• Permanent Resident Card
• Indian Status Card

4.) For the non-photo identification, the documents should provide the name and date of birth of the applicant. These documents include:

• Birth certificate
• Hunting License
• Fishing License
• Outdoors Card
• Hospital Card
• Immigration Papers
• Baptismal Certificate

5.) In a situation where multiple two identities match during a record check, they need to send their fingerprints. The fingerprints are forwarded to the Royal Canadian Mounted Police, and the fee charged is $25 either by cheque or money order. The results are later sent to you by the RCMP. The only approved organizations to take fingerprints are:

6.) To process criminal record checks, you must pay $40 if you’re a resident, while the non-residents pay $33.